If COVID 19 Affects Your Wedding Day – Your booking with me

Jun 30, 2020

These are certainly unprecedented times we are in at the moment and I know that there is a lot of and questions being raised about how COVID 19 may affect your wedding or event photography with me. I thought it would help to write a quick post to provide some clarity in terms of your wedding photography booking and the coronavirus situation.

Firstly, my priority is to keep well and to shoot your wedding. I am keeping up to date with all of the government announcements and I am operating my business in accordance with the latest government guidelines.

I am taking appropriate measures to avoid infection. I am limiting all social contact by avoiding crowded places and unnecessary outings.

I am aware that in the current circumstances your wedding plans could change. For this reason, I have been putting in several contingency plans, which I want to share with you.

If I become infected with Coronavirus

I will follow the government guidelines by self-isolating and I will not be shooting your wedding. Your health, and the health of your guests, is of the utmost importance and I don’t want to put anyone at risk of infection. To be prepared, I have already been seeking a backup photographer (of a similar style to me) to cover your wedding should this happen. In the event that this happens, I would inform you and arrange an online meeting between you, the backup photographer and myself, to go through the plans for your wedding. Your wedding would be photographed exactly as I would do so. I would then edit the photographs from the backup photographer and deliver your final images as normal.

If I become infected with Coronavirus and I cannot find a backup photographer

This is very unlikely, but it’s important that you know what would happen in this event. It’s my priority that you have your wedding captured, but in the unlikely event that does not happen then all of your money would be returned to you and the booking would be cancelled. I am in a very large network of wedding photographers (and other wedding industry professionals) and it has been amazing to see how everyone has been coming together to help each other.

If you decide to postpone your wedding

Please let me know as soon as possible if you are thinking of doing this. In these current circumstances, I am happy to move your wedding booking to your new wedding date on the condition that I am available. I really want to shoot your wedding – so please do check on my availability if you are considering this. If possible I would be very grateful if the balance fee could be split into two payments, the first payment being its original due date and the second payment being one month prior to your new wedding date.

What about the Booking Fee?

As per the contract, you would have signed on first booking with me, the booking fee is non-refundable. However, it can be transferred over to a new date and I will do everything possible to accommodate this. Please do discuss this with me if you have any concerns at all.

A lot goes on behind the scenes once you have booked your wedding with me. I prepare and send emails, arrange phone calls, venue visits and engagement shoots and setup and maintain your online wedding portal. The booking fee does cover my time and expenses in the planning and lead up to your wedding day. There is also the chance that I may have turned down other wedding enquiries for the same date.

If the government enforces cancellation of your wedding because of quarantine

ln this event I will contact you to ensure that we have an open dialogue. I completely understand that this would be very disappointing for both of you. Once the quarantine is lifted, I will be happy to transfer your wedding photography booking to your new wedding date – provided that I am available. Please keep in regular contact with me so we can find a date that suits all of your wedding suppliers availability.

If you have to reduce the size of your wedding so that it can still go-ahead

Your wedding photography booking would be unaffected in this circumstance. However, I completely understand that your wedding photos will become even more important as they will be the best way to share your photos with those who could not attend your wedding. Your package already includes the delivery of approximately 100 images within 1 week of your wedding – which you can share with all your friends and family that were unable to attend.

I hope this has been helpful for you. Thank you to all my wonderful clients for their understanding and patience. If you have any other questions or need any advice please do reach out. Let’s all help each other in these challenging times and stay safe!

You May Also Like…

The Guildhall in Bath Wedding – Jess and Gavin

The Guildhall in Bath Wedding – Jess and Gavin

IF YOU’RE PLANNING A WEDDING AT THE GUILDHALL, YOU’LL LOVE THIS WEDDING FOR INSPIRATION! Jess and Gavin got married at The Guildhall in Bath. The ceremony was a beautiful service held in the Alkmarr Room. The reception took place at The Hare & Hounds in Bath where...



IF YOU’RE PLANNING A WEDDING AT THE Bath BOTANICAL GARDENS, YOU’LL LOVE THIS WEDDING FOR INSPIRATION! Chessie and Steve got married at The Minerva Temple, which is hidden in the tranquil setting of the Bath Botanical Gardens. The ceremony was a beautiful service and...

Bryn Meadows Wedding Photography

Bryn Meadows Wedding Photography

I was really looking forward to Louise and Craig's wedding at Bryn Meadows, Golf and Spa Hotel. It was the first time I had been asked to photograph a wedding in Wales and the venue looked amazing. I headed out super early in the morning to avoid any traffic as it was...